BudgetXpert
PTENES

What powers the AI agent at every stage of the cycle.

The platform features the AI agent uses to work, and that record every decision you make.

BudgetXpert platform screen showing the chart of accounts with the top bar, actions and search

Creation

Assumptions with an owner, and one official version.

Assumption library
Every rate, target or cost is registered once and used across many budgets.
Calculated assumptions
An assumption can be calculated from others.
Month-by-month values
An assumption accepts a different value for each month.
Plans in any structure
Financial or operational, with no fixed template.
Excel formulas
The formulas you already know, plus financial planning functions. A 2027 line pulls the 2026 result without copying cells.
Official version
One version approved as official, visible to everyone.
Built by the AI agent
The AI agent builds the chart of accounts and records the assumptions from a conversation.
Hiring planning
Every hire with its total cost calculated before the decision.
Commission simulation
Commission calculated for each sales scenario.
Budget lineAssumptionValue
Payroll, Sales
reviewed by Ana Prado, Mar 14
Wage adjustment 4.5%
recorded by the AI agent
R$ 1,248,300
Payroll, Operations
reviewed by Ana Prado, Mar 14
Wage adjustment 4.5%
same assumption
R$ 2,106,750
Payroll taxes
reviewed by Ana Prado, Mar 14
Rate 33.8%
source: current table
R$ 1,134,093

One assumption recorded, every line that depends on it recalculated.

Review

The origin and history of every number.

Owner and permissions
Every assumption has an owner, and only those with permission can change it.
Discussion next to the number
Comments are recorded on the number itself.
Affected lines
For each assumption, the planning lines that depend on it.
Logging and export
Every change goes into the full audit trail, with author, date and the originating conversation. Exports to PDF or CSV.

Consolidation

A change updates everything on its own.

Propagation
When an assumption changes, every budget that uses it reflects the change.
Simultaneous input
Many managers and units fill in at the same time, with no diverging copies.
Input progress
Shows how much of each budget has already been filled in, without having to ask.
Different charts of accounts
Consolidation across companies with different charts, with the mapping done by the formula engine.
Any period
The same budget by month, quarter and year, without redoing anything.

Approval

Defend it with the audit trail in hand.

Approval workflow
The area submits and the manager approves, inside the platform.
Each area in its own part
Each area sees and edits only its own part, and whoever consolidates sees everything.
Access per budget
An outside person, such as the accountant, gets access to a specific budget without seeing the rest.
Governed allocation
The allocation rule lives in the system, and nobody changes it on their own.

Management

Variances show which assumption changed.

Actual vs. plan
Continuous tracking throughout the year.
Actuals from the ERP
The ERP feeds the actual values.
Export
Any budget can be exported to Excel.

Tracking the year

The budget stays alive after it is approved.

Scenarios and reforecasting
New versions to test scenarios and reforecast the year, compared with the official one.
Results dashboards
Actuals, variances and KPIs in dashboards shared with each area.
Variance answers
Every difference points to the assumption that changed, who changed it and when.

Platform

AI agent, integration and global operation

MCP
Connect your own AI agent to the platform, on the Premium plan.
AI agent usage cap
A cap per user, with the option to turn the module off.
The AI agent answers questions about the budget
Answers that take into account the owner and the criteria behind each assumption.
Three languages
Portuguese, English and Spanish.
Multi-currency
Budgets in more than one currency.
Multiple data sources
Data from the ERP and other systems, with the status of each integration.
Data reclassification
Imported data reclassified without re-importing, with a record of who changed it and when.

Trust

Security and access

Access profiles
Permissions defined by person, area and budget.
Confidential data protected
No area sees another area's confidential data by mistake, not even through the AI agent.
The two governance layers
Process governance and governance of the AI agent's actions, detailed on the Governance page.
See Governance and Security

All these features, with the AI agent operating inside them.